Collectors
Secure your investment
Your art collection is valuable both personally and as a financial investment. ArtVault Pro is a comprehensive tool to help you organize and safeguard your collection, as well as enhance the value. With it you can document and manage all aspects of a collection, making the information easily accessible. Upload and store important documents, keep track of contacts, upload an unlimited number of images for each work, and enjoy a truly advanced, user-friendly interface. Using one of the many customizable reports, you can easily print records for insurance companies, sales, loans, or any other purpose.

We realize that your collection's privacy is of utmost importance. That’s why ArtVault Pro is a "buy to own", password protected program, which is downloaded and installed locally on your computer or network. It gives you the ability to store artwork history and provenances in a safe environment.
✔︎ Group and classify your work
✔︎ Store appraisal and insurance information
✔︎ Manage acquisitions, sales and donations
✔︎ Oversee loans to galleries and museums
✔︎ Manage conservation, shipping and storage
✔︎ Store unlimited number of images
✔︎ Manage any number of contacts
✔︎ Create customized reports
✔︎ Keep track of expenses
✔︎ Enjoy fully customizable fields
Catalogue and document

ArtVault Pro is an efficient, easy-to-use cataloguing tool. It allows for multiple inventory numbers, detailed location information, and even has fully customizable fields to store information unique to your collection. Works can easily be sorted and viewed based on criteria of your choice. You may want to see only “Available” items, which are currently at the location "Warehouse", and were created between 1967 and 1975. Thanks to ArtVault Pro’s amazing search and filter technology, this is possible in a matter of seconds.

ArtVault Pro also features a central image archive where you can store an unlimited number of images and link them to any number of artworks. For multi panel works or installation shots there's no need to upload an image more than once. Simply link it to the corresponding works.
Exhibit and loan

ArtVault Pro helps you keep track of Exhibitions, Consignments, and general Loans. Based on the dates entered for the loan or exhibition, the artwork's status updates automatically so you always know which pieces are available. You can even track shipments and receive live status updates from Fed-Ex, UPS, or DHL. If a consigned artwork is sold it takes just one click to create a sales record and generate an invoice.
Manage business aspects

At whatever level you choose to use ArtVault Pro, as a simple cataloguing tool or a complete collection management solution, you can be sure to get anything you need on paper using one of the 40 available reports. Print a list of key contacts, this month's expenses, an artwork location report, a list of upcoming exhibitions, and much more. Due to their highly customizable nature, once could say that ArtVault pro does not offer a few dozen reports, but a couple hundred.

ArtVault Pro contains a full-fledged contact management section which allows you to easily locate important contacts and assign contact types such as curator, collector, licensee, art advisor, and many more. On the contact’s detail page you can see all related purchases, offers, sales, and invoices. Easily view the entire sales history for a given contact, complete with information on the current payment status.
Expand or downsize

Regardless whether you are looking to grow or downsize your collection, ArtVault Pro is the right tool for the task. It allows you to efficiently manage new acquisitions as well as sales.

Donating some of your artworks to a good cause? Easily keep track of the donation details complete with the recipient’s contact information. Any expenses related to the donation can also be stored on the record. In addition, you can upload the receipt to have handy when tax season come around.
Institutions
A corporate asset properly managed
Implementing a dedicated collection management system provides measurable return on investment. It ensures proper compensation in the event of loss or damage and gives centralized control that provides vital information with speed and accuracy. ArtVault Pro allows you to track each item's location as it moves through the company's various business units, branches and floors. Note the condition of each artwork and keep track of those in conservation. Print detailed inventory reports for an overview of the collection. ArtVault Pro even lets you track expenses associated with maintaining the company's collection both in the context of a particular artwork, or across the entire collection in any given time period.

With its refined network ability and multi-user functionality, ArtVault Pro can serve several departments across your corporation in multiple locations. You can even access and manage the collection from Apple's iPad when you're traveling or just on the go.
✔︎ Location and movement control
✔︎ Condition and conservation information
✔︎ Detailed expense tracking
✔︎ Store valuation and insurance details
✔︎ Store unlimited number of images
✔︎ Produce detailed inventory reports
✔︎ Manage transactions
✔︎ Oversee external loans and exhibitions
Track Movement

Moving an artwork from your company's art storage facility to one of your branches? Organizing and overseeing shipments has never been easier. The release, receive, and return locations are available at a glance. In addition, you can store shipping and insurance information and upload a waybill to view or email anytime. You can even track shipments and receive live status updates from Fed-Ex, UPS, or DHL.
Value, Authenticity and Insurance

ArtVault Pro allows you to keep a detailed record of each appraisal. You can store up to three value types per appraisal and upload the documentation directly to the database. View only the appraisals for a particular artwork, or view a listing of all appraisals ever received for the entire collection.

Detailed Insurance information can be stored for each artwork, as well as for each shipment of artworks. In the event of loss or damage, all the shipment and insurance details are centralized, ready to be printed, making reimbursement faster and easier.
Cataloguing

ArtVault Pro is an efficient, easy-to-use cataloguing tool. It allows for multiple inventory numbers, detailed location information, and even has fully customizable fields to store information unique to your collection. Works can easily be sorted and viewed based on criteria of your choice. You may want to see only "Available" items, which are currently at the location "NY Branch", and were created between 1967 and 1975. Thanks to ArtVault Pro’s amazing search and filter technology, this is possible in a matter of seconds.

ArtVault Pro also features a central image archive where you can store an unlimited number of images and link them to any number of artworks. For multi panel works or installation shots there's no need to upload an image more than once. Simply link it to the corresponding works.
Reporting

With 40 reports at your fingertips you can be sure to get anything you need on paper, whether it's a detailed artwork location report, a shipment detail complete with release and return locations, this month's expenses, or a list of upcoming loans. Due to their highly customizable nature, one could say that ArtVault Pro does not offer a few dozen reports, but a couple hundred.
Estates
Improve organization, raise value
If you're left with boxes (or rooms) full of artworks, sketches, notes, photographs, contracts, appraisals, insurance information and many other documents relating to a life's worth of artistic expression ArtVault Pro is right for you. ArtVault Pro originated as a custom software solution for the estate of a highly successful artist. Unhappy with the available art management products on the market, they entrusted us to develop a modern, up-to-date system from the ground up. Capable of handling several thousand artworks, this system laid the very foundation for ArtVault Pro.
✔︎ Document and label all objects in the collection
✔︎ Create catalogue and price lists
✔︎ Oversee loans to galleries and museums
✔︎ Manage conservation, shipping and storage
✔︎ Store appraisal and insurance information
✔︎ Manage acquisitions, sales and donations
✔︎ Store an unlimited number of images
✔︎ Create customized reports
✔︎ Easily keep track of expenses
✔︎ Track important contacts
Safeguard your Works

In the event of loss or damage, insurance companies may take a long time to pay out. Before they do, they will need to assess the value of the affected works. Having professional documentation, appraisals, and insurance information on hand makes it faster and easier. With ArtVault Pro you can instantly print a report of all affected works, including original condition, artist, market value and any other information requested.

ArtVault will even help you coordinate maintenance and restoration to ensure the artwork’s long-term protection and preservation. It takes just one click to mark an artwork "In Conservation" and alert you that it's currently unavailable for exhibitions, consignments, or loans.
Donations

Donating some of your artworks to a good cause? Easily keep track of the donation details complete with the recipient’s contact information. Any expenses related to the donation can also be stored on the record. In addition, you can upload the receipt to have handy when tax season come around.
Cataloguing

ArtVault Pro is an efficient, easy-to-use cataloguing tool. It allows for multiple inventory numbers, detailed location information, and even has fully customizable fields to store information unique to your collection. Works can easily be sorted and viewed based on criteria of your choice. You may want to see only “Available” items, which are currently at the location "Warehouse", and were created between 1967 and 1975. Thanks to ArtVault Pro’s amazing search and filter technology, this is possible in a matter of seconds.

ArtVault Pro also features a central image archive where you can store an unlimited number of images and link them to any number of artworks. For multi panel works or installation shots there's no need to upload an image more than once. Simply link it to the corresponding works.
Galleries, Exhibits, Loans

ArtVault Pro helps you keep track of Exhibitions, Consignments, and general Loans. Based on the dates entered for the loan or exhibition, the artwork's status updates automatically so you always know which pieces are available. You can even track shipments and receive live status updates from Fed-Ex, UPS, or DHL. If a consigned artwork is sold it takes just one click to create a sales record and generate an invoice.
Artists
It's time to be creative (again).
Tasks like filing documents, or searching for important contacts, past exhibitions, and invoices take precious time away from creating new works. ArtVault Pro gives you that time back by offering once place to store all your artwork details, contacts, sales, exhibitions, and much more. Imagine having your entire collection at your fingertips. You could present works to a potential buyer and flag items they're interested in then create a professional printout, go to your studio or storage facility, and pull the selected works. What's more, with ArtVault Pro on the iPad you can take your work anywhere and promote it to potential customers, galleries, or museums.
✔︎ Group and classify your work
✔︎ Produce detailed inventory reports
✔︎ Keep track of clients
✔︎ Create mailing Lists
✔︎ Print labels and price lists
✔︎ Track exhibitions and consignments
✔︎ Manage sales and expenses
✔︎ View slideshow presentation
✔︎ Automatic surface area calculation
✔︎ One-click invoice creation
Contact Management

ArtVault Pro contains a full-fledged contact management section which allows you to easily locate important contacts and assign contact types such as customer, gallery, licensee, art advisor, and many more. On the contact’s detail page you can see all related purchases, offers, sales, and invoices. Easily view the entire purchase history for a given contact, complete with information on the current payment status.

Eliminate drawers full of business cards and improve networking - create a contact record and link it to an exhibition, then you'll always know when, where, and how you met them. Later, find that contact or exhibition within seconds using our QuickFind search function.
Present Your Work

ArtVault Pro helps you keep track of Exhibitions, Consignments, and general Loans. Based on the dates entered for the loan or exhibition, the artwork's status updates automatically so you always know which pieces are available. You can even track shipments and receive live status updates from Fed-Ex, UPS, or DHL. If a consigned artwork is sold it takes just one click to create a sales record and generate an invoice.
Cataloguing

ArtVault Pro allows for detailed location information and has fully customizable fields to store information unique to your needs. Works can easily be sorted and viewed based on criteria of your choice. You may want to see only "Available" items, which are currently at the location "Studio", and were created between 2007 and 2010. Thanks to ArtVault Pro’s amazing search and filter technology, this is possible in a matter of seconds.

ArtVault Pro also features a central image archive where you can store an unlimited number of images and link them to any number of artworks. For multi panel works or installation shots there's no need to upload an image more than once. Simply link it to the corresponding works.
Manage Your Business

With 40 reports at your fingertips you can be sure to get anything you need on paper, whether it's a list of key contacts, this month’s expenses, an artwork sales report, or a list of upcoming exhibitions. Due to their highly customizable nature, one could say that ArtVault Pro does not offer a few dozen reports, but a couple hundred.