ArtVault Pro Modules
A place for everything. ArtVault Pro offers the structure needed to easily centralize and organize all your artwork information. The core principle is to avoid double data entry—data is entered only once and can then be linked to other records throughout the system.
Artworks
Organized information. Limitless possibilities.
ArtVault Pro is a comprehensive tool to help organize art collections and enhance their value. It allows for multiple inventory numbers, detailed location information, and fully customizable fields to store information unique to your collection. Works can be easily sorted and viewed based on criteria of your choice. The central image archive allows you to store an unlimited number of images and link them to any number of artworks.
- Subcollections
- Unlimited Images
- Authentication information
- Insurance information
- Signature detail
- Conservation information
- Multiple inventory numbers
- Special care & handling
- Summary to clipboard
- Unlimited Documents
- Automatically updating status
- Linking of contacts
- Customizable reports
- Label printing
- QR & Barcodes
- Auto-calculated shipping weight
Images
Central archive.
Centralized storage helps you combine and organize your collection of digital images, film, and slides. You can link multiple artworks or contacts to one image, assign the photographer, and keep track of related reproductions. There's no need to resize any images—this happens automatically upon uploading to avoid excessive database size and slow performance.
- Automatic image resizing
- Photographer information
- Capture information
- Location information
- Link to artworks
- Customizable fields
- Email images
- Customizable reports
Editions
Limited, Open, Series — You name it.
ArtVault Pro contains an entire module dedicated to editions, allowing you to efficiently manage various types such as series, multi-panel works, and reproductions. Each piece of the edition is treated as a separate artwork record that can be consigned, loaned, or sold individually. Assign a master artwork record for the edition and quickly propagate changes to all edition pieces. Enter information about licensing and printmaking, analyze financial aspects, and create meaningful reports.
- Licensing
- Reproduction details
- Key contacts
- Type & medium
- Unlimited artworks
- Sell individual pieces
- Financial information
- Customizable fields
- Customizable reports
References
The DNA of your art.
From auction catalogues to books, newspapers to dissertations, movies to awards, or even personal communication—ArtVault Pro helps you organize any mention of your artworks. The References module saves valuable time by automatically suggesting citations depending on the type of reference and alerts you if essential information is missing. Link artworks to the reference record and print reports complete with provenance and exhibition history, including beautifully formatted citations.
- 17 reference types
- Automatic citation (APA)
- Links to artworks
- Author, editor, publisher
- Language information
- Licensing
- Web reference
- Document upload
- Customizable fields
- Customizable reports
Contacts
Goodbye double entry, hello efficiency.
It may seem impossible to keep contact records organized when you have both individuals and institutions in your address book. Our solution? Store individuals and institutions separately and then link them together. This allows you to easily see which individuals are connected to which institutions. Link multiple institutions to one individual for a detailed work history complete with the position they held and involvement details. Additional features include printouts such as address labels, the ability to store an artist's biography and accomplishments, and assigning contact types based on how the contact relates to your collection.
- Multiple contact types
- Up to three addresses
- View on Map
- Send email
- Set primary institution
- Extended artist information
- Customizable fields
- Purchase history
- Sales history
- Customizable reports
- Address labels
- Link artworks, images
Purchases
All acquisitions at a glance.
ArtVault Pro offers a place to store all your purchase information and easily manage payments made on artwork. Simply add the payment details and the balance updates automatically. Unsure where to file the invoice? Upload it to the record to view or email at any time. Experience the power of ArtVault's search, sort, and filter capabilities. Instantly generate a list containing only those purchases which exceed a certain price, were made during a specific time period, or were bought from a particular seller.
- Upload invoice
- Seller detail
- Buyer detail
- Payments made
- Add expenses
- Commission & tax
- Create shipment
- Link key contacts
- Customizable fields
- Customizable reports
Sales
Discounts, commission, sales tax.
Whether you're selling one artwork or many, ArtVault Pro helps you easily manage transactions. You can add multiple artworks to one sale and then specify a discount for each item. In addition, add billable items for shipping, transport insurance, or other expenses. Keep track of payments received and with one click generate an invoice that takes these payments into account. If you're shipping artworks individually, you can add multiple shipment records to the sale.
- Multiple artworks per sale
- Discounts per item
- Sales tax calculation
- Commission tracking
- Payment tracking
- Billable expenses
- Invoice generation
- PDF export
- Multiple shipments
- Customizable reports
Frequently Asked Questions
How many modules does ArtVault Pro include?
ArtVault Pro includes 12 integrated modules covering all aspects of art collection management: Artworks, Images, Editions, References, Contacts, Purchases, Offers, Sales, Loans, Exhibitions, Shipments, and Reports. All modules work together seamlessly, with data linked across the system to avoid duplicate entry.
Can I customize the modules to fit my needs?
Yes, ArtVault Pro offers extensive customization options. Each module includes customizable fields where you can add information specific to your collection. You can also create custom reports, set up user permissions for different modules, and configure workflows to match how you work.
Do all modules work together?
All ArtVault Pro modules are fully integrated. When you enter information once—like contact details for a gallery—that information becomes available throughout the system. Link artworks to images, connect sales to contacts, track loans with condition reports, and generate comprehensive reports drawing from any combination of modules.
See all modules in action
Request a personalized demo to see how ArtVault Pro's integrated modules work together to manage your collection.
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